Office Administration & Assistant
Mi’gmawe’l Tplu’taqnn Incorporated (MTI) is a not for profit organization created by the Mi’gmag First Nations in New Brunswick. It’s objectives include promoting and supporting: the recognition, affirmation, exercise, and implementation of the Aboriginal and Treaty rights; the right of self-determination; political, cultural, economic, educational and social development; justice and equity; wider respect and understanding; and general awareness of its member communities and their Mi’gmaq laws, rights, values, traditions, customs and practices.
MTI is seeking an Office Administrator & Assistant who will be responsible for communicating information that is directly related to MTI files within various MTI departments and its respective Mi’gmaq Chiefs, Directors, Managers, Coordiantors, Liaisons and support staff, along with providing administrative support to the Management Team including the Executive Director, Communications, Finance and Legal Departments, as well as other miscellaneous tasks.
Reporting to the Executive Director, the positions primary responsibilities would be to ensure administrative effectiveness and efficiency via document control, minute taking and briefing, coordination of meeting, events, gatherings and working groups, administrative support throughout all departments, and incoming/outgoing mail delivery. The support position includes, but is not limited to, the following key job functions and responsibilities:
- Provide efficient and professional administrative support to MTI staff and legal counsel, as required;
- Support in the management and effectiveness of support services within various departments in MTI;
- Greet visitors to the office in a friendly and courteous manner;
- Answer general phone inquiries in a professional, competent and courteous manner; directing to appropriate staff;
- Assist with funding applications and proposals to support MTI strategic goals and priorities;
- Order office supplies as needed;
- Act to support various MTI departments when necessary;
- Assist in preparation of various meeting materials when required;
- General filing and document management, including legal files.
- Assist to identify potential impacts on Aboriginal and Treaty rights and Aboriginal Title of the Mi’gmaq and, under the direction of the Executive Director;
- To assist in coordinating consultation and accommodation processes with member communities;
- To assist in developing and reporting on workplans;
- Research and prepare relevant documentation for workshops and meetings and for general distribution within communities;
- Assist in the presentation of information and updates to Chiefs through in-person meetings and written reports;
- Assisting in obtaining and presenting financial information and prepare budgetary information on a regular basis;
- Work with other MTI staff, consultants and advisors as required;
- Report to and take direction from the Chiefs through the MTI Executive, legal counsel, Executive Director on a weekly basis and whenever else required;
- Other matters as may be directed by the organization.
The Candidates Shall:
- Be self-starters and able to work alone with minimal supervision;
- Have excellent written, spoken and presentation skills;
- Demonstrate adequate proficiency in computer skills, including computer applications such as Microsoft Office;
- Report records of time and tasks accomplished on a weekly basis;
- Be accessible by phone and email when required;
- Be willing to work flexible hours when and where needed;
- Be able to maintain expenditure controls;
- Possess a valid, non-restricted, non-probationary drivers’ licences, clean drivers’ abstracts and have access to a vehicle; and
- Be able to travel on short notice.
Preference may be given to candidates that demonstrate:
- Have a good understanding and/or familiarity with the Mi’gmaq language and Mi’gmaq communities in New Brunswick.
- Experience and knowledge of administrative duties including document control.
- Exceptional computer skills and software applications such as Microsoft Office.
- Familiarity with operating photocopier and fax machines.
- Knowledge of operational procedures within various Rights based organizations;
- A related university or college degree and demonstrated, relevant and practical experience supported by references.
The successful candidates will possess the following behavioural competencies:
- Absolute confidentiality and discretion in dealing with all office and legal matters;
- M’gmaq cultural and community value awareness;
- Team building, management and cooperation;
- Organizational awareness;
- Report writing and public presentations;
- Results orientated; and
- Strategic thinking.
Mi’gmawe’l Tplu’taqnn Incorporated is an organization dedicated to advancing the rights and interests of Mi’gmaq First Nations of New Brunswick. Candidates’ knowledge of the Mi’gmaq language, culture and the Mi’gmaq First Nation communities of New Brunswick will therefore be given the highest consideration. In addition, Mi’gmawe’l Tplu’taqnn Incorporated may give preferential consideration to candidates who are members of one of the Mi’gmaq Fist Nation communities of New Brunswick.
SALARY: The position is dependent on confirmation of funding. Salary will be based on experience. Please note that this is also a limited time contract position.
Subject to the response to this competition, education and experience requirements may increase.
Please send application to Kara Martin via fax at (506) 627 4605 or email at email@example.com
We thank all those who apply however only those selected for further consideration will be contacted. Candidates are responsible for the timely receipt of applications.